Tuition, Fees and Expenses

Tuition and Fees (In-State and Out-of-State)

Fees must be paid prior to the start of classes.* To these should be added some allowance for the incidental cost of travel, books, lab fees, technology fees, parking decals, and miscellaneous expenses. Costs are subject to change.

The required distribution of tuition and fees as outlined in H.B. 101 is as follows:

Tuition & Required E&G Fees

Auxiliary & Auxiliary Capital Fees

Educational & General Capital Fees

Full-time Bluefield State College students may cross-register to attend classes for credit at Concord University without paying additional fees. These students must submit a paid receipt from Bluefield State College to the Concord Business Office during the regular registration period.

*Note: With special permission from the Business Office and a signed agreement, charges for tuition and fees, room and board may be paid in four monthly installments. The initial installment payment must be equal to or greater than 25% of the outstanding balance after application of all financial aid. Payments should be made for the fall semester during the months of July through October. Payments should be made for the spring semester during the months of December through March. A non-refundable one-time service fee of $50 will be added to the initial payment. The election of the installment method of payment does not alter in any way the student's financial obligation.

 *The clinical faculty rate is designed for educators in Concord's eleven county service region which includes Fayette, Greenbrier, McDowell, Mercer, Monroe, Raleigh, Summers and Wyoming in the State of West Virginia and Bland, Giles and Tazewell in the State of Virginia.

Out-of-State Tuition Reduction Programs

Concord University offers three programs for eligible out-of-state full-time, on-campus students at a cost of $6,660 per semester for the 2018-19 academic year. Application for any of the Tuition Reduction Programs can be made through the Office of Admissions.

• Tuition Options Program Scholars (TOPS)

Student must be a first-time full-time freshman or transfer student, residing on campus, maintain a 2.0 GPA, and be in good standing with the University's judicial system. To qualify for TOPS, student must declare one of the selected programs of study. For the complete list of selected programs please contact the Office of Admissions.

• Border Counties Program (BCP)

Student must be first-time full-time freshman or transfer student, residing on campus, maintain a 2.0 GPA, and be in good standing with the University's judicial system. Parents or guardians must have a permanent residence in one of the border counties to qualify. For the complete list of border counties please contact the Office of Admissions.***

• Children of Educator Tuition Reduction Program (CETR)

Student must be first-time full-time freshman or transfer student, residing on campus, maintain a 2.0 GPA, and be in good standing with the University's judicial system. Parent(s) or guardian(s) must be employed as a public or private elementary or secondary educator in one of the 49 states.

** *Note: Permanent residence in a county bordering West Virginia is required.

Refunds

Refunds will be given ONLY upon withdrawal from the institution. A student withdrawing under disciplinary action forfeits all rights to a return of any portion of tuition, fees, room and board paid.

All refunds of tuition and fees are calculated from the day scheduled as the first day of class. Students receiving financial aid from the University may be required to repay any monies not earned based on Federal Regulations.

Refunds on tuition and fees and room will be made as follows:

Refunds in the Regular Academic Semester

Refunds in Summer terms and non-traditional periods

Board charges are pro-rated on a per day basis based upon the student's date of withdrawal from the residence hall.

Procedure for refund upon withdrawal

Students initiate the withdrawal process by contacting the Academic Success Center. The Academic Success Center routes the withdrawal form to the appropriate offices. The Registrar's Office generates and routes the refund form to the Business Office. The amount and type of refund is determined and the refund form is routed to the Financial Aid Office. A Title IV aid refund calculation is run using the FAA access to CPS on-line Department of Education. Refunds are applied to the Federal Programs as described by the Department of Education. 34 CFR 668.22. For students whose withdrawal date is on or after July 1, 2006, schools should only include funds from the following programs in the Title IV aid refund calculation: Pell Grant, ACG, National SMART Grant, TEACH Grant, FSEOG, FFEL, Direct Loan and Perkins Loan. State and institutional aid refund calculations are made based upon Board approved Institutional policies. If the student receives more financial aid than the amount earned, the school, the student, or both must return the unearned funds in a specified order. The process can result in a monetary obligation for the student.

Return of Funds by Concord University

Concord University must return Title IV funds to the programs from which the student received aid; such as,

Unsubsidized Federal Stafford loans;

Subsidized Federal Stafford loans;

Federal Perkins loans;

Federal PLUS loans;

Federal Pell Grants;

Academic Competitiveness Grants;

National Smart Grants; and

Federal Supplemental Educational Opportunity Grants (FSEOG) as required by the Title IV aid calculation.

State and Institutional Aid will be returned based upon approved Institutional policy.
 

Concord returns unearned funds as soon as possible but no later than 45 days from the determination of a student's withdrawal.

In the event the University is closed, or normal operations are suspended, or certain services (including housing and dining) are suspended, or reduced by the President of the University or other duly constituted authority because of an emergency or other circumstances that may make such action appropriate, tuition and fees (including board and room) will not be refunded unless so directed by the West Virginia Policy Commission or the Concord University Board of Governors, nor can the University assume any responsibility for any extra expenses which students or others may incur because of such action. 

Residence Status

Determination of residence status for the purpose of collecting fees will be made in keeping with the Series 25 of the Higher Education Policy Commission (Residency Classification for Determining Tuition and Fees). This statement of the Board, as revised, will be forwarded upon request. The complete document represents the legal basis for residence classification. The following extracts from Series 25 may serve as adequate guidelines.

Students enrolling in a West Virginia public institution of higher education shall be classified as resident or non-resident for admission, tuition, and fee purposes by the institutional officer designated by the President. The decision shall be based upon information furnished by the student and all other relevant information. The designated officer is authorized to require such written documents, affidavits, verifications, or other evidence as are deemed necessary to establish the domicile of a student. The burden of establishing residency for admission, tuition, and fee purposes is upon the student.

If there is a question as to residence, the matter must be brought to the attention of the designated officer at least two weeks prior to the deadline for the payment of tuition and fees. Any student found to have made a false or misleading statement concerning residence shall be subject to institutional disciplinary action and will be charged the non-resident fees for each academic term theretofore attended.

Domicile within the State means adoption of the State as the fixed permanent home and involves the personal residence within the State with no intent on the part of the applicant or, in the case of the dependent student, the applicant's parent(s) to return to another state or country. Residing with relatives (other than parent(s)/legal guardian) does not, in and of itself, cause the student to attain residence in the State for admission or fee payment purposes. West Virginia domicile may be established upon the completion of at least twelve months of continued residence within the State prior to the date of registration, provided that such twelve months' residency is not primarily for the purpose of attendance at any institution of higher education in West Virginia.

Establishment of West Virginia domicile with less than twelve months' residence prior to the date of registration must be supported by evidence of positive and unequivocal action. Priority consideration should normally be given to such evidence as the purchase of a West Virginia home, full-time employment within the State, paying West Virginia property tax, filing West Virginia income tax returns, registering of motor vehicles in West Virginia, and marriage to a West Virginia resident. Items of lesser importance which might be considered as support factors include registering to vote in West Virginia and the actual exercise of such right, possessing a valid West Virginia driver's license, transferring or establishing local church membership, involvement in local community activities, and various other acts which may give evidence of intent to remain indefinitely within the State. Proof of a number of these actions shall be considered only as evidence which may be used in determining whether or not a domicile has been established. Factors militating against the establishment of West Virginia residence might include such considerations as the student not being self-supporting, being claimed as a dependent on federal or state income tax returns or the parent's health insurance policy if the parents reside out of state, receiving financial assistance from state student aid programs in other states, and leaving the State when school is not in session.

A dependent student is one who is listed as a dependent on the federal or state tax return of his/her parents or legal guardian or who receives major financial support from that person. Such a student maintains the same residence as that of the parents or legal guardian. In the event the parents are divorced or legally separated, the dependent student takes the residence of the parent with whom he/she lives or to whom he/she has been assigned by court order. However, a dependent student who enrolls and is properly classified as a resident student maintains that classification as long as the enrollment is continuous and that student does not attain independence and establish domicile in another state.

A nonresident student who becomes independent while a student at an institution of higher education in West Virginia does not, by reason of such independence alone, attain residence in this State for admission or fee payment purposes.

A student who had been classified as an out-of-state resident and who seeks resident status in West Virginia must assume the burden of providing conclusive evidence that he/she has established domicile in West Virginia with the intention of making the permanent home in this State.

The intent to remain indefinitely in West Virginia is evidenced not only by a person's statements but also by that person's actions. In making a determination regarding a request for change in residence status, the designated institutional officer shall consider those actions referenced in the section above.

An individual who is on full-time active military service in another state or a foreign country or an employee of the federal government shall be classified as a resident for the purpose of payment of tuition and fees, provided that the person established a domicile in West Virginia prior to entrance into federal service, entered the federal service from West Virginia, and has at no time while in federal service claimed or established a domicile in another state. Sworn statements attesting to these conditions may be required. The spouse and dependent children of such individuals shall also be classified as residents of the State of West Virginia for tuition and fee purposes. Persons assigned to full-time active military service in West Virginia and residing in the State shall be classified as in-state residents for tuition and fee purposes. The spouse and dependent children of such individuals shall also be classified as residents of the State of West Virginia for tuition and fee purposes. Concord University is a Yellow Ribbon participant. The Yellow Ribbon GI Education Enhancement Program is a provision of the Post-9/11 Veterans Educational Assistance Act of 2008. The institution can contribute up to 50% of tuition and fees and VA will match the same amount as the institution.

An alien who is in the United States on a resident visa or who has filed a petition for naturalization in the naturalization court, and who has established a bona fide domicile in West Virginia as defined above, may be eligible for resident classification, provided that person is in the state for purposes other than to attempt to qualify for residency status as a student.

The decisions of the designated institutional officer charged with the determination of residence classification may be appealed to the President of the institution. The President may establish such committees and procedures as are determined to be appropriate for the processing of appeals. The decision of the residency committee may be appealed in writing with supporting documentation to the President of the institution.

Room and Board Costs

The costs for rooms and board are as follows:

Each occupant of a residence hall room must rent for the academic semester, such rental to be evidenced by a rental agreement signed by the student, and by the parent or guardian if the student is less than 18 years old.

Board is contracted for the academic semester, but no written agreement is required. Campus residents must participate in one of the board plans in the University Cafeteria; non-residence-hall students may purchase meals there at any time.

All residence halls and the Cafeteria are closed during vacation periods, and such periods are not included in charges made to students; therefore, the University may use the facilities for other purposes during these times. The University will notify the students in advance if their rooms are to be vacated.

 ** Note: North and South Tower residents will be assessed an additional $229 Residential Capital Improvement Fee for per semester for the 2018-19 academic year.

Special Charges

Note: No charge is made for transcripts requested by and sent directly to high schools, state departments of education, military, and professional associations for their official files.

FAILURE TO MEET ALL MONETARY OBLIGATIONS ENCUMBERS THE STUDENT'S RECORDS, REGISTRATION FOR SUBSEQUENT SEMESTERS WILL NOT BE PERMITTED, AND TRANSCRIPTS AND SEMESTER GRADES WILL NOT BE ISSUED UNTIL ALL OBLIGATIONS ARE PAID.